Privacy Policy
 
Effective Date: 25 July 2025

1. Introduction
At Mimic VFX, your privacy is our priority. This privacy policy details not only the types of information we collect when you visit or interact with any of our websites, but also how and why we use, store, and protect your data. This policy is designed to help you make informed choices about the data you share and understand your rights under privacy laws.

2. Data Controller Information
The company responsible for deciding how and why your personal data is processed is:
 
Mimic VFX
Website: https://www.mimicvfxcom
Email: info@mimicvfx.com
 
As a data controller, we comply with the General Data Protection Regulation (GDPR) and other applicable global privacy laws, ensuring your information is processed fairly, lawfully, and transparently.

3. What Personal Data We Collect
We gather personal and non-personal information whenever you interact with our websites. This ensures we can provide our services and improve your experience.
 
Examples of data collected:
 

• Contact details: such as your name, email address, and any information you provide in forms or emails.

• Technical data: including your IP address, browser version, device model, operating system, and access times.

• Geolocation: if your device allows, we may collect approximate location data.

• Usage patterns: data about your site visits, including pages viewed, links clicked, and session duration.

 
Communication records: history of your correspondence with us (messages, support requests, etc.).
 
How this information is collected:
 

• When you fill out forms (newsletter sign-ups, inquiries, etc.)

• While browsing the site, via automated tools and cookies

• When you engage with embedded content (videos, maps, etc.)

• Through direct communications (phone, email, etc.)

4. How and Why We Collect Data
We collect personal data to operate efficiently and offer you a smooth, customized experience. Collecting data helps us:
 

• Provide Services: Process your inquiries, deliver requested information or services, and respond to your communications.

• Improve Performance: Analyze how users interact with our websites to enhance content, navigation, and usability.

• Send Communications: Share updates, newsletters, promotions, or essential notifications, if you have opted in to receive them.

• Ensure Security: Protect our websites and users from fraud, abuse, and security threats.

• Fulfill Legal Obligations: Comply with tax, legal, or regulatory requirements.

 
We collect data through:
 

• Website forms

• Newsletter and mailing list registrations

• Analytics and automated tracking

• Third-party service integrations (e.g.,mailchimp, chat support, calendars)

5. Legal Basis for Processing Personal Data
Under GDPR and global privacy laws, we must have a valid legal basis for processing your personal data. This can include:
 

• Consent: When you voluntarily sign up for newsletters or agree to cookies.

• Contract: When processing your data is necessary to provide a service you requested.

• Legal Obligation: When data retention or disclosure is required by law.

• Legitimate Interest: When necessary for business operations–such as fraud prevention or website optimization–provided your fundamental rights don’t override these interests.

6. Use of Cookies and Tracking Technologies
Cookies and similar tools help us improve your browsing experience and gather website analytics. A cookie is a small data file placed on your device.
 
Types of cookies we use:
 

• Essential cookies: Necessary for site functions (like logging in or filling forms).

• Performance cookies: Collect analytics data to understand how visitors use the site.

• Functional cookies: Remember your settings and preferences.

• Marketing cookies: Allow us (or our partners) to deliver relevant advertisements.

You can manage your cookie preferences in your browser settings. Disabling cookies may affect your experience on our websites.

7. Third-Party Tools and Services
To provide certain functionalities and analyze usage, we rely on trusted third-party services. These partners may process data on our behalf and are contractually obliged to maintain high standards of privacy.
 
Common tools we use include:

• Google Analytics (for website traffic insights)

• Mailchimp or similar (for newsletter delivery)

• Web hosting providers (like Wix or WordPress)

Each provider processes data only as needed and according to their privacy policies.

8. Your Rights Under the GDPR
If you are located in the EU, you have important rights related to your personal data:

• Right to access: You can ask to see what personal data we hold about you.

• Right to rectification: If your data is inaccurate or incomplete, you can request a correction.

• Right to erasure: Under certain circumstances, you may request deletion of your data (“right to be forgotten”).

• Right to restrict processing: You may ask us to limit how we use your personal data.

• Right to object: You can object to certain types of data processing, such as direct marketing.

• Right to data portability: You can request your data be transferred to another service provider.

• Right to withdraw consent: You may withdraw consent for processing at any time, affecting future use.

To exercise your rights, email us at info@mimicvfx.com. We will respond promptly and in line with GDPR requirements.

9. Data Retention Policy
We keep your personal data only as long as necessary for the purposes it was collected, or to meet legal or regulatory needs.

• Contact form submissions: Retained for up to 12 months.

• Analytics data: Stored for a maximum of 24 months to improve the website.

• Newsletter subscriptions: Held until you choose to unsubscribe or request deletion.

Data is securely deleted or anonymized once no longer needed. We regularly review and update our data retention practices for compliance.

10. Data Security Measures
We take data security seriously and implement technical and organizational safeguards designed to protect your information from unauthorized access, loss, or disclosure.

Our protective measures include:

• Data encryption (SSL/TLS) for secure communications

• Secure hosting on reputable platforms

• Firewalls and intrusion detection systems

• Limited data access (only authorized personnel can access your information)

• Regular data backups and system monitoring

Despite robust measures, 100% security cannot be guaranteed. We recommend not sharing sensitive data via email or other insecure channels.

11. Changes to This Privacy Policy
We review and update this privacy policy regularly to ensure transparency and compliance with legal requirements and best practices. Significant updates will be clearly posted on our website and/or communicated via email if you subscribe to our list.

12. Contact Information
Questions or concerns?
For any inquiries, requests to exercise your data rights, or to lodge a complaint, please contact:
 
Mimic VFX
Email: info@mimicvfx.com
Website: https://www.mimicvfx.com
 
We aim to respond to all requests in a timely and helpful manner.